Business Process Analyst (DBO Front Office) - Clearance Required

• Correspondence and Task Management
• CATMS Administration: Manage all incoming and outgoing official correspondence and suspense actions utilizing the Correspondence and Task Management System (CATMS). Ensure tasks are accurately assigned, tracked, and closed out within prescribed timelines.
• Tasking Oversight: Monitor internal and external suspense dates, proactively following up with action officers to ensure timely and accurate submissions.
• Records and Administrative Operations
• Executive Support: Perform comprehensive administrative duties as required to support the Director and other senior office personnel.
• Meetings & Conference Logistics: Schedule, coordinate, and oversee meetings, conferences, and calendar events on behalf of the Director. Provide hands-on assistance with meeting logistics, space reservation, and technology setup.
• Records Management: Direct the implementation of comprehensive DoW records management policies across the organization. Spearhead the systematic review, routing, and achievement of critical official documents, enforcing rigorous quality control and ensuring 100% compliance with federal and administrative standards.
• Travel Coordination: Prepare and coordinate personnel actions, official travel arrangements, and travel orders (e.g., Defense Travel System) in compliance with Joint Travel Regulations (JTR).
• Program and Financial Support
• Official Representation Funds (ORF) Oversight: Manage and provide dedicated tracking, administrative support, and compliance oversight to the ORF program in strict accordance with federal guidelines and DoW policies.
• Data Management: Develop, maintain, and utilize simple databases and spreadsheets to track office metrics, personnel lists, and project statuses.
• Communication and Records Management
• Quality Assurance: Perform technical editing, rigorous document formatting, and proofreading for all outgoing executive memoranda, briefings, and reports.
• Briefing Support: Help develop and organize briefing materials, slide decks, and operational packages for leadership.
• Inquiry Response: Act as a reliable point of contact for internal and external entities, responding directly to substantive questions on assigned tasks and ongoing projects.
• Explanations and Reporting:
• Deliver clear, structured oral and written explanations regarding assigned tasks and relevant operational issues.

• Secret clearance is required
• 5 or more years of experience supporting DoD or other Federal agencies.
• DoW Correspondence and Records: Demonstrated hands-on experience in military or federal government correspondence protocols, records management, and task management workflows.
• CATMS: Proven operational proficiency with the Correspondence and Task Management System (CATMS) or closely related executive tasking system.
• Bachelor’s degree is desired.
• Experience or familiarity with managing or tracking ORF is highly desirable.
• Exceptional editing, formatting, and proofreading skills with zero-error threshold for high-level correspondence.
• Excellent written, oral, and interpersonal communication skills.
• Prior experience providing administrative support to senior DoD leadership.
• Excellent organizational skills, ability to establish and maintain working relationships with internal and external staff members, and the ability to work independently and take a proactive role.
• Flexibility and ability to prioritize tasks according to senior staff requirements.
• Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, and SharePoint
• A true team player who maintains a positive attitude in a dynamic environment
• High energy, enthusiasm, tact, ability to interact effectively with senior executives from Government and industry as well as Pentagon staff members.

Job Locations US-VA-Arlington